ΑΑ-1 Administrative Assistant

Libre Space Foundation, an innovative non-profit open-source space organization, is currently seeking
a full-time Administrative Assistant. The incumbent will help support the day to day administrative
tasks in the organization to support our mission.

The perfect candidate for this role will have previous experience on administrative tasks and leading
self contained administration tasks. We are looking for people that enjoy a challenge and have a track
record of creative thinking to solve day to day challenges.

Responsibilities

• Provides administrative support to ensure efficient operation of our HQ.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing and shipping.
• Supports accounting operations with filing tasks.
• Completes operational requirements by scheduling and assigning administrative projects and
  expediting work results.
• Makes travel arrangements for LSF contributors such as booking flights, cars, and hotel or
  restaurant reservations.
• Exhibits polite and professional communication via phone and email.
• Supports the team by performing tasks related to organization and strong communication.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating
  needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.

Profile

• Reporting Skills
• Administrative Writing Skills
• Managing Processes
• Organization
• Analyzing Information
• Professionalism
• Problem Solving
• Supply Management
• Inventory Control
• Verbal Communication
• High school diploma or equivalent education required
• 3 years of administrative assistant experience
• Knowledge of appropriate software including: Collaboration Suites (NextCloud), Office Suites
  (LibreOffice), ERP (Odoo) is considered a plus